Engagement Events & Event Applications API

Engagement Events

Queries

engagementEvents

Fetch a paginated list of engagement events. Supports filtering by status, host office, and text search.

{
  engagementEvents(filters: {
    q: "leadership",
    statuses: [draft, published],
    hostOfficeIds: ["1", "2"]
  }) {
    data {
      id
      title
      description
      startTime
      endTime
      status
      applicationDeadline
      location
      googlePlaceId
      contactInformation
      refundPolicy
      feeCents
      createdAt
      updatedAt
      hostOffice { id name }
      managers { id fullName }
      coverImage { url }
      engagementEventSpeakers { id name description }
      engagementEventDayActivities { id title description startTime endTime }
    }
  }
}

engagementEvent

Fetch a single engagement event by its ID.

{
  engagementEvent(id: "42") {
    id
    title
    description
    startTime
    endTime
    status
    applicationDeadline
    location
    googlePlaceId
    contactInformation
    refundPolicy
    feeCents
    hostOffice { id name }
    managers { id fullName }
    coverImage { url }
    engagementEventSpeakers { id name description }
    engagementEventDayActivities { id title description startTime endTime }
  }
}

Mutations

createEngagementEvent

Create a new engagement event. The current user is automatically set as the creator and manager.

mutation {
  createEngagementEvent(engagementEvent: {
    title: "Global Leadership Summit",
    description: "A two-day leadership summit for AIESEC members.",
    startTime: "2026-04-01T09:00:00Z",
    endTime: "2026-04-02T17:00:00Z",
    hostOfficeId: "5",
    applicationDeadline: "2026-04-01T12:00:00Z",
    location: "Berlin, Germany",
    googlePlaceId: "ChIJAVkDPzdOqEcRcDteW0YgIQQ",
    contactInformation: "events@aiesec.org",
    refundPolicy: "Full refund up to 7 days before the event.",
    feeCents: 5000,
    managerIds: ["10", "11"],
    engagementEventSpeakersAttributes: [
      { name: "Jane Doe", description: "CEO of ExampleCorp" }
    ],
    engagementEventDayActivitiesAttributes: [
      {
        title: "Opening Keynote",
        description: "Welcome and opening remarks.",
        startTime: "2026-04-01T09:00:00Z",
        endTime: "2026-04-01T10:00:00Z",
        engagementEventSpeakerIds: []
      }
    ]
  }) {
    id
    title
    status
  }
}

updateEngagementEvent

Update an existing engagement event by ID. Pass only the fields you want to change.

mutation {
  updateEngagementEvent(id: "42", engagementEvent: {
    title: "Updated Summit Title",
    description: "Updated description.",
    feeCents: 7500,
    engagementEventSpeakersAttributes: [
      { id: "1", name: "Jane Doe Updated" },
      { id: "2", _destroy: true }
    ],
    engagementEventDayActivitiesAttributes: [
      { id: "10", title: "Updated Keynote Title" },
      { id: "11", _destroy: true }
    ]
  }) {
    id
    title
    status
  }
}

inReviewEngagementEvent

Move an engagement event from draft to in_review status. Records the current user and timestamp.

mutation {
  inReviewEngagementEvent(id: "42") {
    id
    status
  }
}

publishEngagementEvent

Publish an engagement event. The event must be in in_review status before it can be published.

mutation {
  publishEngagementEvent(id: "42") {
    id
    status
  }
}

Event Applications

Queries

eventApplications

Fetch a paginated list of event applications. Supports filtering by status, engagement event, person, and text search.

{
  eventApplications(filters: {
    q: "john",
    statuses: [submitted, accepted],
    engagementEventIds: ["42"],
    personIds: ["100"]
  }) {
    data {
      id
      status
      ticketId
      additionalDetails
      createdAt
      updatedAt
      engagementEvent { id title }
      person { id fullName }
    }
  }
}

eventApplication

Fetch a single event application by its ID.

{
  eventApplication(id: "7") {
    id
    status
    ticketId
    additionalDetails
    createdAt
    updatedAt
    engagementEvent { id title }
    person { id fullName }
  }
}

Mutations

createEventApplication

Apply to a published engagement event on behalf of the current user. Each user can only apply once per event.

mutation {
  createEventApplication(eventApplication: {
    engagementEventId: "42",
    additionalDetails: "I am excited to attend this event!"
  }) {
    id
    status
    engagementEvent { id title }
    person { id fullName }
  }
}

updateEventApplication

Update an existing event application by ID (e.g. change additional details).

mutation {
  updateEventApplication(id: "7", eventApplication: {
    additionalDetails: "Updated details about my attendance."
  }) {
    id
    additionalDetails
  }
}

acceptEventApplication

Accept a submitted event application. If the event is free, the application automatically moves to attending and a ticket ID is generated.

mutation {
  acceptEventApplication(id: "7") {
    id
    status
    ticketId
  }
}

rejectEventApplication

Reject a submitted event application. The application must be in submitted status.

mutation {
  rejectEventApplication(id: "7") {
    id
    status
  }
}